Television

DD, AIR go paperless with 100% adoption of e-Office

Prasar Bharti’s expenditure on paper dropped by 45 per cent in the last two years.

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New Delhi: Use of technology has turned the operations at Prasar Bharati around. It’s no more business as usual, as in less than two years, 577 Centers and 22,348 employees of Doordarshan (DD) and All India Radio (AIR) have embraced e-Office operations. The initiative has helped the public broadcaster to cut down its expenditure on paper by almost 45 per cent in the last two years.

“Kudos to all 500+ field units of Prasar Bharti across DD and AIR as we cross a significant milestone with 100 per cent adoption of e-office. For an organisation which was 100 per cent paper-based till three years ago, it is a remarkable transformation,” tweeted Prasar Bharti CEO Shashi Shekhar Vempati.

According to the public broadcaster, the IT enablement of routine office functions through e-Office on the Cloud came as a blessing during the pandemic with the flexibility to work remotely, keeping operational decision making going and reducing the need for unnecessary physical movement of files.

Prasar Bharti had introduced e-Office in August 2019 a year before the pandemic spread across the world. The idea was to make operations more efficient and paperless. Of total 577 Prasar Bharati centers across the country, 10 per cent adopted e-Office in 2019 (Aug – Dec), 74 per cent in 2020 and the remaining 16 per cent have joined by 18 June, it said in a recent statement.

The transformation has not only brought speed and transparency in the working of the organisation, but led to creation of more than 50,000 e-Files with the status of every file available online. Internally, concerned departments can trace their files, whether it is in movement or parked or closed.

“On an average, the complete process of clearing one physical file used to take almost a week. Through e-Office, this has been drastically reduced to 24 hours on an average, sometimes even a couple of hours,” said the public broadcaster. As a result, the figures on total volume of cleared files over almost the last two years and average number of files cleared every month during the same period have jumped significantly, the statement added.

Apart from reducing Carbon footprint, paperless work also enhanced the COVID safety during the pandemic through remote working, work from home, etc, thus reducing the chances of infections.

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